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☕
La Veen Staff Portal
Quote management system
Incorrect username or password.
☕
La Veen — Quote Dashboard
Staff Portal ·
📥 Enquiries
🗓 Schedule
🔁 Subscriptions
✏️ Build Quote
⚙️ Settings
0
Total Enquiries
0
Awaiting Quote
0
Quotes Sent
0
Booked This Month
$0
Pipeline Value
All client enquiries appear here automatically after form submission.
No enquiries yet. Share the client form link to get started.
🗓 Booking Dispatch
Confirmed bookings appear here automatically when you 🏆 Mark Won an enquiry.
🔁 Active Subscriptions
Recurring coffee cart contracts. Each generates booking instances on the Schedule tab.
Client Details
Package
1 Barista
2 Baristas
Weekday
Weekend +10%
Public Holiday +20%
Add-ons
🧊 Iced +$20
🍵 Matcha +$20
🍯 Syrups +$15
🥛 Lactose Free +$15
💧 Still +$49
🫧 Sparkling +$59
🥤 Soft Drinks +$69
🍊 Juices +$69
🪧 Signage +$160
🔋 Diesel +$135
⚡ Electric +$180
📍 Regional +$150
Food
🥂 Canapés ($645+$22pp)
🍱 Bento ($595+$29pp)
🍿 Popcorn $395
🌭 Sausage Sizzle ($495+$7.50pp)
Event Type (for payment terms)
Corporate
Conference
School/Community
Brand Launch
Factory/Facility
Notes for quote email
Live Preview
Total excl. GST$0
💰 Pricing & Discounts
Edit any value below and click Save All Pricing. Changes apply to new quotes immediately. Existing quotes keep the prices they were created with.
Make.com Webhook
Paste your Make.com webhook URL here. When a client submits the form, data is sent automatically to Make.com which triggers the estimate email, HubSpot, Mailchimp and Google Sheets.
✅ Settings saved.
Xero Integration
Connect once — when a customer clicks "Request Formal Quote" in their email, a draft quote appears in Xero automatically. You can also create drafts manually with the Xero Draft button on any enquiry card.
Setup checklist (one-time, admin only):
In your Xero Developer App, set the Redirect URI to: https://australia-southeast1-la-veen-operating-system.cloudfunctions.net/xeroOAuthCallback
Copy your Xero Client ID + Client Secret and save as Firebase secrets: firebase functions:secrets:set XERO_CLIENT_ID firebase functions:secrets:set XERO_CLIENT_SECRET
Deploy: firebase deploy --only functions
Click Connect Xero below.
🔒 Authentication
All admin sign-ins go through Firebase Auth. To add a staff member, change a password, or reset a forgotten password, go to Firebase Console → Authentication → Users.
☕ Get a free quote in 2 minutes — same-day reply.
Brew it anywhere, anytime.
La Veen Coffee · Est. 2009 · WA Family Owned
Let's make your next event unforgettable
From corporate offices to brand launches — we bring specialty coffee, warm vibes and professional baristas straight to your event across Western Australia.
🏢 Office
🎤 Seminar
👥 Community
🎉 Brand Launch
From $895 + GST · 70 coffees · 2-hour barista service
Takes 2 minutes · No obligation · Quote sent to your email within hours
Or — regular visits
Save up to 30% with regular cart visits to your office
☕
372+ events served
🎓
10+ years experienced baristas
🏙️
9 Cafés in Perth · Est. 2009
📍 Perth metro included · Outer suburbs + regional WA with small travel fee
Trusted by
★★★★★
"The team turned up early, set up beautifully, and pulled cup after cup of perfect coffee. Our team is still talking about it weeks later."
— Corporate event · Perth CBD
La Veen Coffee Cart
Request an Estimated Quote
1 of 10
Step 1 of 7
Let's start with your details
We'll send your estimated quote directly to your email — usually within minutes.
Every La Veen coffee cart includes: 2 hours professional barista service with all espresso based hot coffee, hot chocolate, chai latte, English Breakfast & green tea as standard · Full cream, skim, soy, almond & oat milk · Decaf included · Latte art
Please enter a valid email address
Please enter a valid Australian phone number
Please fill in your name, email and phone number.
Step 2 of 7
Tell us about your event
📅
Single or multi-day event? *
📅
Single day
📆
Multi-day event
How many days?
2
3
4
5
6+
🎉 Tiered discount: Day 2 = 10% off · Day 3 = 15% off · Day 4+ = 20% off
📦 Please ensure a secure storage area is available on-site overnight.
☕ Service available 6am – 6pm
☕ Service duration:
What type of event is it? *
🏢
Corporate / Office
🏫
School / University / Community
🎤
Conference / Seminar / Exhibition
🚀
Brand & Product Launch / Pop-up
🏭
Factory / Facility
🏥
Healthcare / Hospital
🤝
Networking Event
🎉
Private Event
How many guests are you expecting? *
Not sure? Pick your closest estimate — we'll work it out.
20
30
50
70
100
125
150
200
250
300
400
500+
Other
How will guests order their coffee? *
🌊
Spread throughout
⚡
Coffee break rush
e.g. 30 min break
🤷
Not sure
Add a wait person for a seamless guest experience?
Our wait person greets guests, serves at the table, keeps the space neat and ensures a premium experience. Recommended for 200+ guests with a coffee break rush.
🙋
Yes please
👍
No thanks
Please let us know if you'd like a wait person.
Please select coffee quantity and order flow.
Please fill in all required fields above.
Step 3 of 7
Venue & access details
Where is your event being held? *
🏢
Indoor
Power from venue
☀️
Outdoor
Generator may be needed
What's your power situation? *
🔌
Power outlet onsite
🔋
Diesel Generator
$135 + GST
⚡
Electric Generator
Quiet & eco-friendly
$180 + GST
Parking near service area? *
🅿️
Onsite
🚗
Street nearby
❌
No parking
Is the service area on ground level? *
✅
Yes
🏗️
No
Is there lift access?
🛗
Yes, lift available
🚶
Stairs only
Please fill in all venue and access details.
Step 4 of 7
Would you like to add any extras?
✓ Choose as many as you like — or skip
🧊
Iced Coffee
Ice bucket + cold cups
$20 + GST
🍵
Matcha Latte
House made — Japanese green tea powder & raw sugar
$20 + GST
🍯
Flavour Syrups
Caramel, Hazelnut, Vanilla
$15 + GST
🥛
Lactose Free Milk
Milklab
$15 + GST
💧
Still Water
Mt Franklin, 24 units + ice bucket
$49 + GST
🫧
Sparkling Water
Mt Franklin, 24 units + ice bucket
$59 + GST
🥤
Coke Classic
Coca Cola, 24 units + ice bucket
$69 + GST
🥤
Coke Zero Sugar
Coca Cola, 24 units + ice bucket
$69 + GST
🍎
Apple Juice
Keri, 18 units + ice bucket
$69 + GST
🍊
Orange Juice
Keri, 18 units + ice bucket
$69 + GST
🪧
Custom Logo Signage
Default 1200×850mm · PDF required
$160 + GST
🎓
Coffee Class
Latte art experience · Max 4 people
From $150 + GST
🪧 Signage dimensions
Tell us the size you need — defaults to 1200(w) × 850(h) mm if you skip.
Step 5 of 7
Would you like to add food?
All sections are optional — just click Next to skip.
Optional — add on top of your food package or on its own.
🍿
Popcorn Cart
3 hours, unlimited popcorn
$395 + GST
🌭
Sausage Sizzle Cart
3 hours · Hot dog + soft drink pp
$495 + $7.50/guest + GST
Minimum 20 guests for food packages.
Step 6 of 7
Would you like personalised drip bags?
A beautiful take-home gift for your guests — with your company logo or ours. View our full range →
☕
La Veen Logo
$2.10 each + GST
🖤
Your Logo — Black & White
$2.60 each + GST
🎨
Your Logo — Full Colour
$3.00 each + GST
Step 7 of 7 — Almost done!
Almost done — a few final details
What's your approximate budget? *
Under $1,000
Up to $2,000
Up to $5,000
$5,000+
Not sure yet
Please select a budget range to continue.
Please add any details about your event to help us prepare an accurate quote.
How did you hear about us? *
🔍
Google
📱
Instagram / Facebook
💼
LinkedIn
☕
Visited a La Veen Café
🤝
Referral / Word of mouth
📅
Previous event
🔁
Returned customer
📋
Other
Please let us know how you heard about us.
Stay in touch
✓
I'd like to receive updates, event inspiration and offers from La Veen Coffee Group.
We respect your privacy — unsubscribe anytime.
📋 Your selections
☕
Thanks, !
Your enquiry is received. We're sending your estimated quote to:
Check your inbox — it should arrive within minutes.
☕ What happens next?
Check your inbox — your estimated quote will arrive within minutes. Simply click "Yes — send me a formal quote" in the email and we'll prepare your Xero quote to confirm the booking.
🔁 Subscribe a Coffee Cart
Set up a recurring cart visit at your office. Cancel after 3 months with 15-day notice.
Quote Email
Review and copy — paste into Gmail or Outlook to send.
Draft in Xero
Creates a draft quote in your Xero account automatically.
1
Customer:
2
Line items:
3
Cloud Function refreshes Xero token + posts quote.
4
Saved as DRAFT — review and send in Xero.
⏳ Creating draft in Xero...
✅ Draft created in Xero! Open Xero → Sales → Quotes to review and send.
